Envelope

and receiver.
Name of the individual or company
Department or division
Company name
Street

address (with any apartment, suite, or floor numbers on the same line)
Post office box number
City, state, and ZIP code
Country (if sent to another nation)

stationery

Fold the letter twice so that it is creased

to make thirds. This will fit easily in a standard envelope, and it is easy to unfold.

the envelope, beginning approximately halfway down.
(Be sure it is

mostly below the stamp, or it may get covered over by the cancellation.)

The return address is in the upper left hand corner. This is not necessary to type in if the stationery is preprinted with the return address.

If you are using business envelopes with a window, fold the letter so that the inside address shows through the window.

Use the block style letter if the envelope has a double window. This will make the return address appear in the upper window of the envelope.

corner for routing purposes. This is normally part of the

main address unless space is a factor. It may be a department or a person's name.


Attn: Returns Dept.


Due to variations in stationery size, it may be necessary to fold a personal letter differently to fit in the envelope that matches the stationery.

If the personal letter is in a small envelope, the return address may be written on the envelope flap after the envelope is sealed

the upper right hand corner
Postage

the stamp is positioned so that its cancellation will not

affect the addresses.
Be sure there is enough postage. Always check letters of more than three pages, letters with inserts, or letters to foreign countries for correct postage. There are few things that will annoy a correspondent more than having to pick up and pay for a postage due letter.

Postage

front of the envelope.
It should include a complete address so

that the letter can be returned if necessary

Return Address

are using stationery preprinted with the return address. Stickers or

rubber stamps may be used, although a sticker with a return address usually is reserved for personal letters.
If using an envelope with a double window, make sure the letter is folded and inserted so that the return address shows through the upper window.
With some personal letters written on stationery with a small envelope, it may be necessary to put the return address on the envelope flap after sealing the envelope.

Return Address

on the envelope.
Make sure the address begins far enough down

on the face of the envelope so that it will not be covered by the cancellation

Address

address appears clearly through the window.
An "Attention Line" for

routing normally appears on the main address, but if there is a space limitation, it may appear in the lower left hand corner of the envelope.
Addresses on envelopes are normally single-spaced.

Address

Dawson, Yukon EFG 123 Canada
Address
Department of History Attention: Miss Abigail

Beecher Klondike Regional High School Dawson, Yukon EFG 123 Canada

With Attention Line:

cm)
-1”-
Nonaddress information ___________
Name of addressee ________________ MR CHADRA SINGH
Name of

company _________________CAMPUS CAFÉ
Street address ____________________ 102 N. OAKLAND AVE
City, state, zip code ________________ BERKEYLEY CA 94012
Country __________________________ USA

5/8”

U.S. POSTAL GUIDELINES

these guidelines:
Print or type the information in black or dark

ink, all capital letters; avoid using italics or exotic typefaces.
Double-space the entries if possible; if there are too many lines in the address, single-space the entries.
Omit all punctuation in the addressee’s title or initials, in the company name, in the street address, or in the city and state line.
Include floor, suite, apartment, and directionals (north, east, etc.); use Postal Service abbreviations.
Put two spaces between work groups such as street address and suite or apartment number – and between city and state – and two to vive spaces between the state and ZIP Code.
Use the two-letter abbreviations for states and other regions.
Use the ZIP Code or the ZIP + 4 Code to speed up processing your mail.

DARLENE F. COSWELL
AMERICAN DATANET CORPORATION
43 S MARINO DR SUITE 600
SAN

FRANCISCO CA 94115-4398
USA

MS DARLENE F. COSWELL
VICE PRESIDENT-FINANCE
AMERICAN DATANET CORPORATION
43 S MARINO DR SUITE 600
SAN FRANCISCO CA 94115-4398
USA

formal letters do not abbreviate compass directions in the street

address unless they follow the address: 124 South Fairbanks Avenue but 124 Fairbanks Avenue SW
Type notations for special mailing instructions (SPECIAL DELIVERY, EXPRESS MAIL, PRIORITY MAIL) in capitals two lines below where the stamps are placed.
Type the attention line above the company name; you may type either “Attention” or “Attn.”

ATTN: GREGORI STANISLAVSKI
A-V IMPORTS
87 MIAMI LANE
ORLANDO FL 33210
USA

the Personal or Confidential line two lines above and just

to the left of the address.

Personal

MR RANDAL YU
HOME STATE BANK
922 ARLENE BOULEVARD
MADISON WI 51443
USA