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Accessibility in Information and Communication

What is accessible communication?Accessible communication makes information clear, direct and easy to understandContinuousTo the pointClearUnderstandableAccessible communication is written, spoken, presented, heard and seen.Always consider providing alternative ways to communicate

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Слайд 1Accessibility in Information and Communication
Henna karhapää (culture open –project coordinator)

Accessibility in Information and CommunicationHenna karhapää (culture open –project coordinator)

Слайд 2What is accessible communication?
Accessible communication makes information clear, direct and

easy to understand
Continuous
To the point
Clear
Understandable
Accessible communication is written, spoken, presented,

heard and seen.
Always consider providing alternative ways to communicate
What is accessible communication?Accessible communication makes information clear, direct and easy to understandContinuousTo the pointClearUnderstandableAccessible communication is

Слайд 3Concise and clear information
Provide alternative communication methods
Use assistive technologies

Concise and clear informationProvide alternative communication methodsUse assistive technologies

Слайд 4Communication that is continuous
Up to date:
Plan what to communicate

beforehand
Be timely: give time for your audience to receive the

information
Keep your audience updated on any changes to the information
Describe the progress towards your desired outcome: seminar, speech, roundtable, performance, etc.
After outcome is completed: use communication to reflect -> successess, improvements, feedback
Communication that is continuousUp to date: Plan what to communicate beforehandBe timely: give time for your audience

Слайд 5”We are planning to conduct accessibility mappings”
”We have begun conduncting

accessibility mappings”
”We have completed our accessibility mappings”
”The results of our

accessibility mappings are disseminated”

”We have feedback regarding our accessibility mappings”

”We are planning to conduct accessibility mappings””We have begun conduncting accessibility mappings””We have completed our accessibility mappings””The

Слайд 6Communication that is to the point
Tailored to be reachable for

the intended audience
Reachability is realized by using the most suitable

communication channels
Ask your audience which communication channels they prefer to use: Print media? social media? Websites? event calendar?
Use language that puts the person before the label

Communication that is to the pointTailored to be reachable for the intended audienceReachability is realized by using

Слайд 7Inclusivity survey asked participants to list their preferred ways of

receiving relevant information

Inclusivity survey asked participants to list their preferred ways of receiving relevant information

Слайд 8DO NOT USE
LABEL:

”Disabled”
”Able-bodied”
”Mental handicap”
”Visually impaired”
”Hearing impaired”
”Autistic”
”Learning disabled”
”Down”
”Invalid”

DO USE
PERSON FIRST:

”Person with

a disability”
”Other people”
”Person with intellectual disabilities”
”Person with a visual impairment”
”Person

with a hearing impairment”
”Person with autism”
”Person with a learning disability”
”Person with Down Syndrome”
”Person with a physical disability”

DO NOT USELABEL:”Disabled””Able-bodied””Mental handicap””Visually impaired””Hearing impaired””Autistic””Learning disabled””Down””Invalid”DO USEPERSON FIRST:”Person with a disability””Other people””Person with intellectual disabilities””Person with

Слайд 9Communication that is clear
Language and presentation is accessible
Use a variety

of formats; visual, audio
Utilize symbols for visual shorthand
Tell your audience

HOW the information you provide is accessible
Be concise and specific when giving instructions
Divide information into manageable chunks: use titles, subheadings and images to deliver information

Communication that is clearLanguage and presentation is accessibleUse a variety of formats; visual, audioUtilize symbols for visual

Слайд 10Title

Subheading 1

This is an example text. This text shows how

to divide written information into manageable portions for increased readability.

Subheading

2

By dividing your text, you also enable assistive technology, such as screen readers, to work in a more concise manner.


TitleSubheading 1This is an example text. This text shows how to divide written information into manageable portions

Слайд 11Communication that is understandable
Readable to the intended audience:
Use assistive technology,

such as alt text, colour contrast, readable font, large font
Can

be read with a screen reader

Presentations:
Describe verbally any images you show
When answering questions, repeat the question in your answer
Allow more time for communication



Communication that is understandableReadable to the intended audience:Use assistive technology, such as alt text, colour contrast, readable

Слайд 12Example text
Example text
Contrast:
Readable font:
Describe visually and verbally what you are

talking about
Example text
Example text

Example textExample textContrast:Readable font:Describe visually and verbally what you are talking aboutExample textExample text

Слайд 13How to plan accessible events (1/2)
Ask participants beforehand if they

have any special requirements
Ensure, that the event location is accessible

AND that getting there is easy
Make sure the location has an Internet access, a decent sound- and amplifying system, and preferably an induction loop -> always make sure you have enough people to man the events, as well as people who have technical expertise
Give the interpreters a visible spot
Take accessibility needs into consideration when timetabling the event
Give the presenters/ speakers the accessibility guidelines for the event and ask them to provide you with a copy of their presentation beforehand.


How to plan accessible events (1/2)Ask participants beforehand if they have any special requirementsEnsure, that the event

Слайд 14How to plan accessible events (2/2)
Give the participants accessible information

on the location and the timetable of the event. Make

sure these materials are available also after the event.
If the event has co-creative activities, make sure these are accessible as well
Utilize various communication channels, such as social media, and communication styles (visual, audio), ask participants to participate in event communication.
Organize accessible seating near the entryways and the stage area
Evaluate the success of the events afterwards, identify issues for improvement and ask feedback from the participants



How to plan accessible events (2/2)Give the participants accessible information on the location and the timetable of

Слайд 15Make sure there is plenty of help available at the

event
Make sure the venue is accessible
Place interpreters in a visible

place

Give participants the opportunity to provide event communication

Make sure there is plenty of help available at the eventMake sure the venue is accessiblePlace interpreters

Слайд 16https://accessibility.scot/

https://accessibility.scot/

Слайд 17Useful links:
Bridging the Gap: Inclusive and Accessible Communication Guideline
https://bridgingthegap-project.eu/wp-content/uploads/BtG_Inclusive-and-accessible-Communication-Guidelines.pdf

Culture for

All: Accessibility guidelines
http://www.kulttuuriakaikille.fi/accessibility

Accessible Presentations
http://www.w3.org/WAI/teach-advocate/accessible-presentations/

Accessible Conference Guide
http://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-conference-guide/

Topics for Web-Accessibility Training
http://www.w3.org/WAI/teach-advocate/accessibility-training/topics/



Useful links:Bridging the Gap: Inclusive and Accessible Communication Guidelinehttps://bridgingthegap-project.eu/wp-content/uploads/BtG_Inclusive-and-accessible-Communication-Guidelines.pdfCulture for All: Accessibility guidelineshttp://www.kulttuuriakaikille.fi/accessibilityAccessible Presentationshttp://www.w3.org/WAI/teach-advocate/accessible-presentations/Accessible Conference Guidehttp://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-conference-guide/ Topics

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