Formal procedures with different authorities on arrival at the port

cargo declaration (the master must declare the cargo)
- crew

list (it is also presented to the Quarantine, Immigration officers and harbour police)
- passenger list (landing passengers and passengers in transit)
- store lists
- crew declaration (valuable personal effects, cigarettes, tobacco products and spirits)
- ship’s store bond (spirits, wines, cigarettes, tobacco, perfumes, photocameras and other dutiable goods kept aboard for the use of the ship’s crew and passengers)
-

any vessel at the port, such arrival shall be reported

to the Collector of Customs or to the Customs boarding officer assigned to the vessel.

the bond locker count, he stamps “Report accepted” space at

the foot of Master’s declaration.
The vessel is said to “be cleared inwards”. It means that cargo operations may commence.

Note for the Intended Port of Destination” form
(vessel’s name,

port and date of departure, intended port of destination, probable ports of call, Master’s signature)

and give shore passes for crew members

or in a cargo loaded on the ship, without the

consent of the shipowner or the master and who is detected on board after the vessel has sailed.

are violated.

sanitation control certificate /
or ship sanitation control exemption certificates

- maritime declaration of health (MDOH)

- SOLAS (The International Convention for the Safety of

Life at Sea)
- MARPOL (The International Convention for the Prevention of Pollution from Ships)
- STCW (The International Convention on Standards of Training, Certification and Watchkeeping for Seafarers)
- MLC (Maritime Labour Convention)

to sail under the State Flag of the country
-

Safety Construction Certificate
- Certificate of Seaworthiness
Certificate of Ownership of the Ship
Certificate of Measurements
Load Line Certificate
Safety Radio Certificate
Safety Equiment Certificate

all other documents which are required by International Convention when

ships are on foreign voyages
- International Tonnage Certificate
- International Oil Pollution Certificate
- International Load Line Certificate
- Oil Record Book (Part I – machinery space operations)
- Oil Record Book (Part II – cargo/ballast operations)

Cargo Record Book
- Certificates of Competency including any Dangerous

Goods Endorsement (Originals with the English translation)
- Medical Certificates
- Stability Booklet, Stability Plan, Stability Information
- Shipboard Oil Pollution Emergency Plan (SOPEP)

reports of previous Port State Control Inspections
Certificate of Registry
Suez Canal

Certificate
Panama Canal Certificate
Official log book
Current editions of SOLAS, MARPOL and Load Line conventions

entries
Radiostation licence
Medical locker certificate
Life raft servicing certificate
Cargo gear. Documents and

certificates covering ship’s cargo gear and appliances
Register of ship’s lifting appliances and cargo handling gear

main criteria for detention is that the ship is deemed

unsafe to proceed to sea and the deficiencies on ship are considered serious by the inspector. Deficiencies must be rectified before the ship can sail.

of crew
- safety
- maritime security
- marine pollution

and environment
- working and living conditions
- operational
- management