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QUALITY AMBIENCE

QUALITY AMBIENCEquality ambience means that the surrounding atmosphere is good and conductive, by this way quality ambience can be guaranteed.“A place for everything and everything in its place” is the slogan that

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Слайд 1QUALITY AMBIENCE
Five S for Quality Ambience
Time Management

QUALITY AMBIENCEFive S for Quality AmbienceTime Management

Слайд 2QUALITY AMBIENCE
quality ambience means that the surrounding atmosphere is good

and conductive, by this way quality ambience can be guaranteed.
“A place

for everything and everything in its place” is the slogan that is usually focused while following the 5S procedures for keeping the ambient neat.



QUALITY AMBIENCEquality ambience means that the surrounding atmosphere is good and conductive, by this way quality ambience

Слайд 3Five s for quality ambience
The 5S is derived from the

first letters of 5 Japanese words, it stands for:
SEIRI which

means Cleaning Up.
SEITON which means Arranging.
SEISO which means Sweeping.
SEIKETSU which means Standardizing.
SHITSUKE which means Discipline
Five s for quality ambienceThe 5S is derived from the first letters of 5 Japanese words, it

Слайд 4Five s for quality ambience
Advantages of implementing the 5S:
Provides a

conductive ambience for quality work. 
Contributes to safety of operations.
Improves productivity.
Facilitates

visual control.
Saves time

Five s for quality ambienceAdvantages of implementing the 5S:Provides a conductive ambience for quality work. Contributes to safety

Слайд 5Five s for quality ambience
Problems encountered if not implementing the

5S:

Delayed processes resulting in delay in delivery.
Unexpected defects in the

products.
Stressed employees working at lower efficiencies.
Dissatisfied customers.
Unsafe work place

Five s for quality ambienceProblems encountered if not implementing the 5S:Delayed processes resulting in delay in delivery.Unexpected

Слайд 6Five s for quality ambience
Steps to be followed in 5S implementation:
The

5S concept must be conveyed to everyone in the organization.
Give training about

the 5S.
Put up an action plan for 5S implementation by setting clear goals

Five s for quality ambienceSteps to be followed in 5S implementation:The 5S concept must be conveyed to everyone in

Слайд 7Five s for quality ambience
The methodology needed to implement the

5S in an office:
Eliminate unwanted things and reduce the paper work “SEIRI”.
Sort

out everything “SEITON”.
Cleaning should be periodical activity “SEISO”.
Develop specific policy and guidelines for work procedures for each worker; standardize the storage places & the improvement carried out so that the person who comes later on understands

Five s for quality ambienceThe methodology needed to implement the 5S in an office:Eliminate unwanted things and

Слайд 8Time management
A. Steps needed for time management are:
Proper planning.
All activities

have to be categorized based on their importance and urgency.
One

activity at a time has to be taken and completed. 
B. To utilize time effectively one need not have to be busy but have to be smart in handling activities, there is no point in working harder when you don’t know how to work smart

Time managementA. Steps needed for time management are:Proper planning.All activities have to be categorized based on their

Слайд 9Prioritization of activities
A. The prioritization chart places the activities according

to their importance and urgency:
Quadrant I: most urgent & most

important activities (Not required).
Quadrant II: most important &least urgent activities (Best case).
Quadrant III: most urgent but least important activities (Not required).
Quadrant IV: least urgent & least important activities (Not required). 
B. Most important and less urgent activities (Quadrant II) is the best one as there is no delay in time for the most important activities

Prioritization of activitiesA. The prioritization chart places the activities according to their importance and urgency:Quadrant I: most

Слайд 10Time waster
On the personal level common time wasters are:
Lack of

discipline.
Indecision.
Procrastination.
Open door.
On the organizational level, common time wasters are:
Poor filing.
Phone

calls.
Lack of priorities.
Visitors.

Time wasterOn the personal level common time wasters are:Lack of discipline.Indecision.Procrastination.Open door.On the organizational level, common time

Слайд 11Controlling time
One can control time using the following techniques:
Realistic scheduling.
Screened calls.
Being

proactive.
Learning to say “no”
Budgeting calls

Controlling timeOne can control time using the following techniques:Realistic scheduling.Screened calls.Being proactive.Learning to say “no”Budgeting calls

Слайд 12Conserving time
One can conserve time using the following techniques:
Having a daily

plan. (with proper prioritization)
Concentrate on important issues and not on

urgent ones.
Distribute the 24 hours appropriately between work and home
Learn to say “no” for unwanted things/invitation
Be good in delegation
Avoid procrastination
Conduct meetings with fixed agenda
Be smart worker (with better ways of doing things fast)
Automate with Information Technology tools
Have a good filing system



Conserving timeOne can conserve time using the following techniques:Having a daily plan. (with proper prioritization)Concentrate on important issues

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