HOW TO STRUCTURE A BUSINESS LETTER

you use paper with a ready-printed sender's address. 
Position: In British

English, the sender's address is usually placed in the top right corner of the letter.

Note: If you write your own address, only give the following information: house number, street, area code, place, country, telephone. (Don't include your name here; in English the name is only put at the end of the letter.)

right, one line below the sender's address (in letters with

a ready-printed sender's address, the date can also be put in the top left corner)

English, the recipient's address starts on the same line as

the date or one line below the date.

name:

Dear Ms / Miss / Mrs / Mr / Dr

+ surname

Dear Mr Miller

You can also write the person's full name. In this case, leave out the title (Mr/Mrs). This way of writing the salutation is very handy if you don't know the gender of the person.

Dear Chris Miller

Business partners often call each other by their first names. In this case, write the salutation as follows:

Dear Sue

possibilities to address people that you don't know by name:

use a comma.

Dear Mr Miller or Dear Mr Miller,

Ms,

Miss or Mrs?

Mrs – to address a married woman
Miss – to address an unmarried woman (rarely used now)
Ms – to address a woman whose marital status you don't know; also used to address an unmarried woman

really necessary. You may want to use one, however, so

that the reader immediately knows what your letter is about. There are three common methods to distinguish the subject line from the body of the letter:
Use "Subject:" or "Re:"
Type the subject in bold letters
Type the subject in capital letters
 
The subject line is usually placed between the salutation and the body of the letter (with a blank line in between).

text (even if the salutation ends with a comma). The

text is left-justified and a blank line is put after each paragraph. It is not common to indent the first line of a paragraph.
Content
first paragraph: introduction and reason for writing
following paragraphs: explain your reasons for writing in more detail, provide background information etc.
last paragraph: summarise your reason for writing again and make clear what you want the recipient to do

in the salutation, use 'sincerely'.
If you did not use the

recipient's name in the salutation, use 'faithfully'.










In American English use 'sincerely', no matter if you used the recipient's name in the salutation or not ('faithfully' is not common in American English).

and left-justify it. If the date is centre-justified, however, do

also centre-justify the greeting.
 
Leave 4 blank lines after the greeting (space for the signature) and write the sender's name below that space.

you can either list all enclosed documents separately or just

write the word 'Enclosure' below the signature.